Administrative Assistant

Position Title: Administrative Assistant

Reports to: Lead Pastor

Level: Part-time, non-exempt

Hours Worked: 16 hours per week, Tuesday – Friday (September throughJune);

  8 hours per week (July + August)

United Church of Christ Norwell, a vibrant, growing and inclusive community serving the South Shore of Massachusetts, is hiring an Administrative Assistant to support the administrative functions of the church office. This position will involve coordinating communication efforts, maintaining records, and providing organizational support to staff, ministry teams, and church members. This person will serve as a welcoming presence for visitors and offer assistance with the day-to-day operations of the church.

Responsibilities: 

• Produce written communications, including Sunday bulletins, special event bulletins, annual meeting materials, and content for bulletin boards. Assist in creating other printed materials as requested by leadership or ministry teams.
• Manage office email account.
• Serve as a welcoming presence for all who enter the building. Provide appropriate information and guidance
• Pick up, sort, and distribute incoming mail. Assist with church-related mailings as needed.
• Distribute and track church keys to staff, volunteers, and approved individuals. Maintain a log for accountability and security.
• Regularly update and maintain contact information for parishioners and friends of the church, including membership information and relevant mailing lists. Track attendance, baptisms, funerals, and other important records.
• Serve as the point of contact for prayer requests. Maintain a prayer list and ensure it is updated weekly.
• Respond to inquiries related to building usage. Ensure that event needs (such as room preparation, equipment, and supplies) are communicated to the Property Maintenance Manager.
• Maintain an inventory of office and worship supplies, ensuring adequate stock and ordering replacements as needed.
• Oversee the maintenance and repair of office equipment. Coordinate service calls as necessary.
• Generally support administrative needs of all staff and lay leaders.

Qualifications:

• Strong organizational skills with attention to detail
• Ability to interact professionally and warmly with staff, church members, and visitors
• Proficiency in Microsoft Office Suite and office equipment
• Ability to handle confidential information with discretion
• Excellent time management skills with the ability to prioritize tasks and stay within the given hours.
• Prior office or administrative experience preferred
• Strong written and verbal communication skills

Compensation begins at $25-30 per hour, commensurate with experience. To apply, email cover letter and resume to [email protected].